Board Meetings & Activities

Meeting Schedule

Our Board Meetings are scheduled at the beginning of the year so that our Directors can plan accordingly and fit the year’s Board meetings into their respective schedules. Our Corporate Secretary prepares the schedule of the meeting, in accordance with the provisions in the By-laws, and disseminates it to the members of the Board and Key executives, through the Office of the President or the Director Relations Office.


Access to Information

Our directors are expected to prepare for, attend, and participate in these meetings, and to act prudently, in good faith, and in the best interest of EDC and our shareholders. Our Board is aptly apprised and has full and unrestricted access to information on EDC’s over-all performance, major business issues, new projects, our economic and environmental impact. Our Board has direct contact and communication with our Management and employees at any time.


Board Materials

Board papers for Board Meetings are provided at least five (5) business days before the date of the Board Meeting.


Board Meetings for 2015 and Directors’ Attendance

The Board Meetings at EDC are carried out systematically and strategically, with the Directors actively participating in the discussions, giving insights and recommendations to matters presented before it for consideration.

In all Board Meetings, the Chairman of the Board engages the Directors and ensures quality and collegial discussions, resulting in well-deliberated decisions and recommendations from the members of the Board, specially the Independent Directors. Because of the dynamic engagement of the Board in Board Meetings, it also resulted in a high attendance rate in all meetings. On the average, in all the seven (7) Board meetings held in 2015, ninety percent (90%) of our Directors are in attendance in every Board meeting.




Quorum Requirement for Board Meetings

The minimum quorum requirement for board decisions under our By-Laws is a majority of the members of the Board, with the presence of at least one independent director. Every decision of a majority of the quorum shall require the concurrence of at least one independent director for the validity of the decisions of the board. Board meetings are recorded and minuted, and all resolutions are documented by our Corporate Secretary. Committee meetings are likewise recorded and minuted, with the resolutions documented by the respective Committee Secretariats.


Non-Executive Directors’ Meeting

Also, our Non-Executive Directors had a separate meeting without the presence of our executive directors last December 5, 2014. Our non-executive directors discussed about process improvements in the conduct of Board meetings as well as increasing Board participation and attendance.


2016 Board Strategy Meeting

In September 7, 2016, the Board of Directors of the Energy Development Corporation (EDC) conducted a one-day Board Strategy Meeting. The Board Strategy Meeting provided a venue for our directors to provide strategic direction and guidance. Highlights of the meeting are as follows: The Board: (1) affirmed the company’s mission and vision, (2) analyzed the present and future operating environment given the disruptions from coal, oil and solar energy sources, (3)  assessed major opportunities for the company and its capability to capitalize on these opportunities, and (4) determined strategies to grow the company as the energy industry shifts to a new paradigm.


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The 2015 Corporate Governance Evaluation

Since 2008, we have adopted an annual Board Self-assessment Evaluation and President’s Evaluation, with majority of the Board providing their inputs and insights on the overall performance of the Board and Board Committees as well as their assessment of the President’s performance, leadership, operational management, working relationship with the Board, and financial management.


In 2015, the Corporate Governance Office again assisted the Board in the conduct of its Annual Integrated Corporate Governance Evaluation. The 2015 Integrated Corporate Governance Evaluation includes the review of the performance of the Board, the Board Committees, the Individual Directors, the Chairman/CEO and the President/COO, for the period from May 6, 2014 to May 5, 2015. As an innovation in the conduct of our 2015 Corporate Governance Evaluation, we launched the online evaluation which promotes ease of access via computers or mobile devices.


The governance recommendations from the ASEAN Corporate Governance framework was factored in the improvements in the CG evaluation. (read more...)